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Sage Intacct: The #1 Cloud Financial System Helping Leading Nonprofits

Sage Intacct is a powerful, born-in-the-cloud financial management platform that integrates with other best-of-breed solutions and makes it easy to share data. With its modern user interface, Intacct is a flexible, customizable accounting software solution that empowers your mission fulfillment through advanced core financials and focused industry features.

Sage Intacct offers unmatched visibility and automation for nonprofits, even across multiple entities. Intacct powers thousands of nonprofit organizations, including:

  • Nonprofit member associations
  • Nonprofit healthcare and behavioral health organizations
  • International nonprofits and NGOs
  • Human services organizations
  • Foundations and philanthropic charities
  • Faith-based organizations and Catholic Dioceses
  • Environmental and animal-related nonprofits
  • Community improvement nonprofits
  • Arts, culture, and humanities nonprofits
  • Educational nonprofits

Businesses run over 1.5 million projects on Sage Intacct. With data integrated across your organization delivering improved reporting, insights, efficiency, and unparalleled nonprofit financial management, Intacct is ranked #1 in customer satisfaction by independent user reviews.

 

 

 

Challenges

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When your organization depends on its ability to demonstrate the impact of donations and funding, your financial management tools significantly affect your mission success. Sage Intacct streamlines grant, fund, project, and donor accounting, delivers real-time visibility into critical metrics, and provides detailed insights that empower your team on your mission. Using its modern platform, nonprofits have the connectivity, visibility, and efficiency to maximize impact and enable strategic growth.

Nonprofits that adopt Intacct’s powerful financial management platform gain the visibility, automation, and agility to grow their impact in a complex and dynamic environment. Combining data from across the entire organization, Intacct ensures you know how you’re performing so you can stay ahead of the curve while delivering results for your stakeholders.

Sage Intacct offers seamless accounting for nonprofit organizations by integrating and automating critical functions, including:

  • Financial reporting and dashboards
  • Organizational and compliance reporting
  • Accounting processes
  • Procurement
  • Month-end close
  • Consolidations
  • Allocations
  • Grant management
  • Time and expenses
  • Project management
  • Data from third-party apps

sage-intacct-challenges-nonprofits

 

Real-time dashboards & reporting

Sage Intacct's innovative general ledger includes 10 pre-defined dimensions to capture the context of your data. User-defined dimensions are easy to add, so you can quickly access or create reports analyzing real-time performance without managing a complex chart of accounts.

Your accounting software should provide a complete picture of your business. However, getting that picture is difficult when you use multiple software tools, like a CRM or project management systems. You need the ability to choose the best-in-class solutions that fit your nonprofit and seamlessly integrate them with your ERP.

Your financial management system must offer real-time data, visibility, and insights so decision-makers can get fast answers to critical questions and make informed decisions. Your financial reporting needs are constantly evolving, and stakeholders want different metrics at different times. Grant and funding requirements shift with the competitive landscape. As your business changes, so will the metrics and insights that matter for growth.

Knowing what to improve and where to invest requires agile, flexible software that can quickly slice and dice details, dive deep with custom reports or dashboards, and seamlessly connect data from across your business.

Multiple systems and processes, changing requirements, and manual consolidations result in long timeframes for closes, financial reporting, and operational analysis. Manual compliance, grant, and contract reporting are time-consuming and delay results and billing. Without the right software, it’s difficult to automate and streamline accounting and financial processes, and by the time reports are completed, they’re already out of date. You don’t have access to real-time information, so your finance team is always in the weeds with Excel files and deadlines.

Time is a critical resource for nonprofit organizations, and a more efficient financial management platform means you can focus on accomplishing your mission, not endless spreadsheets.

With traditional accounting systems, access to organizational insights is determined by hard-coded individual accounts. To track new dimensional values (e.g., location, department, project, and service), you must create new accounts, which is time-consuming and inflexible. Your software should allow you to easily add and change dimensions to give your data context.

You need to analyze real-time performance from every angle without managing a complex chart of accounts. It’s a significant advantage for nonprofits to have a financial platform that facilitates budgeting by user-defined dimensions instead of general ledger (GL). Your accounting software should enable you to create reports in real-time, formatted exactly how you need them.

If you need to add dimensional information to your operational data, budgets, or transactions, your accounting solution must make it easy to add, change, or track performance drivers for fast answers to important questions.

Basic accounting software can’t manage finances for multiple entities. When you have separate software for each entity (e.g., regions, countries, project teams, and global currencies), consolidation becomes more manual, time-intensive, and error-prone as your organization gets more complex. It’s not effective or scalable, creating a ceiling on your growth.

Managing your finances with multiple QuickBooks or FreshBooks accounts, spreadsheets, and manual effort is unsustainable. Your financial platform should automate tasks like currency conversion, inter-entity transactions, and local tax reporting so your finance team can close the books faster every month. The right software delivers continuous consolidation, providing access to real-time organizational data and the power to drill down to a single entity or transaction, then seamlessly click back to your consolidated view.

Without a solution designed for multi-entity nonprofits, the challenges of multi-entity financial management and global consolidations will hamper your impact and growth. But with a platform that meets your needs, you can shrink your monthly close time by 40-80%.

The supply chain network is becoming more complex. Customers want more choices, faster fulfillment, and lower prices. To meet expectations, SAP Business One gives you a single, transparent view of all your warehouse and distribution operations, which helps you deliver goods on time, boosts customer satisfaction, and optimizes inventory.

Greater Inventory and Supply Chain Management

SAP Business One provides real-time information about inbound and outbound shipments and inventory data. Whether you stock and ship hard or soft goods, food, or other items with complex serialization and lot tracking, or your services are a mix of drop ship, 3PL, and stock and ship, SAP Business One will smooth your operations and improve your operating margin. With integrated solutions for EDI, shipping logistics, and supply and inventory management, Vision33 can automate your warehouse so everything happens automatically based on a single transaction.

EDI enables wholesale distributors to electronically exchange order information with a supply chain partner without manual data entry and re-entry, which results in fewer errors and faster order completion. SAP Business One integrates your backend data (e.g., sales, invoicing, production, scheduling, and shipping data) via EDI, eliminating manual processes associated with sharing data with business partners in a format they accept.

Innovative Cloud EDI 

Cloud EDI is designed and built exclusively to connect SAP Business One to a network of over 55,000 retailers, manufacturers, suppliers, 3PLs, and more. The integrated EDI solution is available on both Microsoft SQL Server and SAP HANA and enables customer- and supplier-facing EDI in a single environment.

With cloud EDI for SAP Business One, you can:

  • Use standardized document formats to seamlessly interact with any partner
  • Increase cash flow by reducing invoicing and payment cycles
  • Send and receive real-time catalog, inventory, order, and shipping information
  • Save time by no longer building individual point-to-point connections with each trading partner

Superior Auto Extras

Superior Auto Extras, a full-service distributor, manages a range of products and product variants in SAP Business One and implemented advanced inventory management so their 60 employees, 75 outside sales reps, and two distribution centers are always synchronized.

 

SAP Business One is an all-in-one solution that provides accurate, real-time information for managing your end-to-end operations. The platform integrates features unique to discrete, process, and project manufacturing, including:

  • Production
  • Profitability measures
  • EDI
  • Supply chain management
  • Shipping logistics
  • Advanced manufacturing capabilities

Because SAP Business One maintains a full, 360-degree view of your operations, it delivers the broadest set of features and functions on the market:

  • Opportunity management
  • Advanced inventory management
  • Project-based purchasing
  • Comprehensive project management
  • Partner updates and news
  • Real-time, cross-functional reporting
  • Time and materials management with a built-in MRP system
  • Process-oriented bill of materials (BOM)
  • Centralized sales order entry
  • Change order management
  • Customized quality controls
  • Production management, including planning and scheduling 

SAP Business One simplifies BOM management. The platform’s advanced real-time reporting lets you control user rights and offer BOM reporting views that display only the information employees need to do their jobs. Because SAP Business One stores all its information in a single database, all product data is captured in a single record. This centralizes the information from your engineering, manufacturing, and purchasing BOMs along with data for packaging, quality inspection, and identification labels. This ensures you produce and ship products exactly as specified.

Advance Adapters Exceeds Revenue Doubling

The highly complex products of Advance Adapters require detailed information-sharing with customers and prospects. The manufacturer switched to SAP Business One and more than doubled its revenue by streamlining customer views and feedback on project-specific data.

 

SAP Business One can manage your entire life sciences business, from inventory control to production and customer relationship management. The system can automate processes and bring sales transactions, supply chain logistics, warehouse management, and accounting capabilities under one platform. You also gain reporting capabilities specific to medical device companies, as you can access real-time information and view all operations in one place.

Meeting FDA Requirements

Regulators want to know your business has the proper controls, particularly for CAPA collection, analysis, resolution, reporting, and trending. With SAP Business One, your medical device company can produce documents and evidence to prove you’re following standard operating procedures (SOPs).

Quality Control

Your medical device company must provide quality management for class I, II, III, and IV medical devices, including quality standards compliance (i.e., TS14485 and ISO 9001). SAP Business One configures workflows and provides quality check procedures; after measurements are defined, the system sets up the acceptable quality level at each production checkpoint to ensure components don’t proceed until they meet that checkpoint’s criteria.

Traceability and Product Recalls

SAP Business One includes serial number traceability to help companies ensure products are tracked accurately through all stages. The system can manage UDIs, guarantee traceability, and enable your company to properly and efficiently manage recalls.

Avinger Transforms an Entire Business

Medical device company Avinger implemented SAP Business One to transform their business and prepare for growth. Today, they manage everything better with their finance, supply chain, logistics, and warehouse management under one platform.

 

The Benefits of Sage Intacct for Nonprofit Organizations

Sage Intacct specializes in cloud-based financial management with workflow automation and native third-party integrations designed to meet nonprofit organizations’ needs. Intacct’s born-in-the-cloud accounting software ensures mission success and maximum impact for savvy nonprofits, including:

  • Member associations
  • International nonprofits and NGOs
  • Foundations
  • Philanthropic charities
  • Faith-based organizations
  • Nonprofits specializing in healthcare, human services, environmental and animal-related causes, community improvement, education, arts, culture, and more

Combining smooth operational workflows with greater financial visibility, Sage Intacct connects your nonprofit’s operations on a single, efficient platform that scales with your growth.

With this true cloud platform, growing nonprofit organizations can:

Centralize data across organizational apps: Seamlessly connect your CRM system, industry tools, or other software applications to your Intacct platform for a single, integrated system.

Track project finances: Break budgets down by any metric (e.g., project, phase, task, and resource). Compare actual project budget to planned budget and monitor real-time project progress and financials.

Optimize resources: Get instant visibility into KPIs, revenue, and daily operations. Use improved insights and real-time dashboard reporting to make strategic decisions about allocating time and resources.

Adapt faster: Get fast answers to crucial performance questions and respond to changing environments with agility. Reports that took months to complete are now available in minutes.

Streamline operations: Eliminate manual accounting tasks with automated workflows, real-time dashboards, and focused nonprofit sector functionality.

Automate consolidations: Shave days or weeks off your monthly close time with multi-entity management. Never wait for month-end to get up-to-date, consolidated financial information.

Maximize impact: Use dimensional accounting to track and filter metrics. Slice and dice data to identify your impact by multiple dimensions (e.g., project, department, client, and service type). Operate more efficiently and stay focused on the value-add priorities that drive mission fulfillment.

Features of Sage Intacct for Nonprofit Organizations

Sage Intacct offers industry-leading core financials, user-friendly reporting and dashboards, and advanced functionality tailor-made for nonprofits. Intacct’s cloud-based platform revolves around a high-powered general ledger with dimension-level tracking for all your transactions, giving you expanded reporting powers while simultaneously shrinking your total number of GL accounts.


By automating tasks related to grant, fund, project, and donor accounting, Sage Intacct empowers your finance team to do more strategizing and less paperwork.

Sage Intacct’s features include:

PTI-compliant labels and GS1 barcoding

Create labels compliant with strict industry standards, including the Produce Traceability Initiative and Food Safety Modernization Act.

PTI-compliant labels and GS1 barcoding

Create labels compliant with strict industry standards, including the Produce Traceability Initiative and Food Safety Modernization Act.

Fund accounting

Sage Intacct fund accounting creates separate closes for each revenue source, plus a regular series of specific reports – each with its own requirements – for every funder.

Revenue recognition

Save time, minimize errors, and simplify audits with automation, consistency, and centralization. Manage conditional contributions and grants based on milestones, event-based recognition, and installment-based transactions across year-end with automated revenue recognition schedules.

Let's Discuss Your Business Challenges

Want to discuss your organizational growth challenges and which solutions will help you reach the next milestone in your mission? Vision33 provides the right balance of software and consulting to maximize nonprofit organizations’ investment in transformative enterprise technologies. Speak with a certified Vision33 consultant today about your financial management needs.

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Success Stories

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Powerful core financials

Intacct is an industry-leading platform for streamlining and automating core financials, including accounts payable, accounts receivable, cash management, and general ledger.